Encompass:  A  Compaq  User Group Linux, OpenVMS, Windows 2000/XP,  Tru64 UNIX Linux, OpenVMS,  Windows 2000/XP,  Tru64 UNIX
Encompass:  A  Compaq  User Group --- ---
Encompass:  A  Compaq  User Group ---

Encompass Mailing List Request

Use this form to request a mailing list on this site. Note that this form does not actually create the list. It generates a request that goes to your friendly LISTSERV administrator. You'll get a follow-up message from the LISTSERV administrator, either with further questions or with a message telling you your list has been created.

Important Rules for Using Lists on This Site

Your friendly LISTSERV administrator is adamant on a few points, but fortunately anyone who takes this stuff seriously should have no problem with these rules.
Use each list only for its stated purpose.
If you want one list to cover some very different purposes (e.g. meeting announcements as well as free-wheeling unmoderated discussion), you should instead create multiple lists.
Add only those who have asked to join your list.
Don't assume you know who would want to be added. Let people opt in instead of making them opt out after you add them.
Don't let anyone else have the list of members.
This isn't respectful of the privacy of your list members, and it creates too large a risk of spam.

The List Request Form

mailto information

Requested List Name:
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Owner's Name:
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Owner's E-Mail Address:
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Second Owner's Name:
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Second Owner's E-Mail Address:
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List Visibility:
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Confidential
Listed on listserv.encompassus.org
Listed on listserv.encompassus.org and Catalist, a public search service for mailing lists
Subscriptions:
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Open (subscriber confirmation required)
By Owner
List Type:
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Private Discussion List: only subscribed members may send
Announcements List: only designated "editors" may send, confirmation required
Moderated List: primary editor approves posts from others
Public Discussion List: anyone can send, subscribed or not
Primary Editor's E-Mail Address:
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(needed only for "edited" lists)
Additional Editors:
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Replies to list messages should go to:
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List, unless sender has a different Reply-To heading
List, even if sender has a different Reply-To heading
Sender, unless sender has a different Reply-To heading
Sender, even if sender has a different Reply-To heading
Archive past messages?
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No
Yes, archive by year
Yes, archive by month
Yes, archive by week
Who can view the archives?
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List owners only
List members only
Anyone
Digest Frequency:
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Daily
Weekly
Monthly
Auto-Delete:
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Delete members after days of delivery errors or after delivery errors
Special Requests:

Help With The List Request Form

Requested List Name

Use letters, digits, and dashes in the list name. Other characters are "legal," but not all e-mail software is able to deal with them. Some people conventionally end list names in "-L" but that's up to you.

The recommended maximum length for the list name is 32 characters.

Owner's Name

The "owner" of a list has full rights to configure and use the list.

If you are an experienced LISTSERV list owner, you'll notice that the options offered on this form do not represent the complete range of possibilities with LISTSERV. You can customize your list after it's been created.

Sample Owner Duties

A list owner's duties are pretty light, especially if the list uses the auto-delete feature. Duties include:

  • Answering member questions about the list
  • Adding, removing, or changing subscriptions on behalf of others (only for those who don't/won't/can't subscribe themselves, and only at their request, of course)
  • Examining error reports (delivered overnight, if there are any errors to report) in case you see a delivery problem that merits attention
  • Setting and enforcing policies for the list (acceptable content, privacy issues, etc.)
  • Where possible, configuring the list to implement, automate, or at least support these policies

Owner's E-Mail Address

Make sure the address matches the From address as it appears on mail from that person.

Second Owner's Name, Second Owner's E-Mail Address

A second owner is optional, but it's a good idea for those times when the primary owner is unavailable. By default, only the primary owner will get error reports.

Visibility

  • Confidential: The list isn't listed publicly, unless you choose to publish its existence by your own means.
  • Listed on listserv.encompassus.org: The list is visible if you visit the web site, but it's not otherwise listed publicly.
  • Listed on Catalist: Catalist is a search tool for finding LISTSERV mailing lists.

Subscriptions

  • Open (subscriber confirmation required): Anyone can submit a subscription request for anyone, BUT the subscriber must confirm the subscription within 48 hours (by default) or the request expires.
  • By Owner: Anyone can submit a subscription request for anyone, but the owner decides whether the subscription is allowed.

List Type (Who Can Send)

  • Private Discussion List: Anyone subscribed to the list can send. The sender's From address must match a subscribed address. A common problem is that the sender subscribes under one address (e.g. joe.cool@example.com), but the From address says something else (e.g. jcool@mail.example.com); even if these are equivalent addresses, LISTSERV doesn't know that, so it treats it as a non-member posting.
  • Announcement List: Only designated senders ("editors") can send messages to the list. Each posting needs confirmation. LISTSERV automatically sends a confirmation request (with instructions) to the sender's address, usually within a few moments of the initial posting. The sender then replies to the confirmation with an OK message (or simply ignores the request if it shouldn't be sent). Confirmation adds an extra step, but it eliminates the risk of address-spoofing.
  • Moderated List: Editors may post freely (confirmation required), but postings from others go to the primary editor for approval. If you want multiple people to play the moderator role, instead of just the primary editor, mention that in the Special Requests box above.
  • Public Discussion List: Many Internet-based lists operate in this manner, but note that a public list is wide open to anyone who wants to use it.
  • Other Possibilities: There are a variety of ways to configure a list. Those listed on this form are some common configurations. Other possibilities include lists that respond to subscription requests with questionnaires, lists that let multiple moderators share the moderation load, and auto-responders that exist only to send automatic replies.

Primary Editor's E-Mail Address

This is necessary only if you picked one of the sending options that call for an editor.

Additional Editors

If your list needs editors, you can list additional editors here. You can also designate another list as an editor. For example, you might have one list for your leaders, and another for members. The member list might count anyone on the leader list as a valid sender.

Replies to list messages should go to:

You can determine whether replies will go to the entire list or to the individual sender of the message.

Archive Past Messages?

Each message sent to the list can be archived. The archives can be organized on a yearly, monthly, or weekly basis. Pick a frequency that reflects the activity level of the list. For example, if you have only a few messages per month, a monthly archive is probably best. If you have many messages per week, a weekly archive might be better.

Who can view the archives?

  • List owners only: Only the owners of the list will be able to retrieve past messages to the list.
  • List members only: Subscribed members can view past messages. Members will need to establish a password at listserv.encompassus.org. Members may optionally store their site password in a cookie; this is the only use of cookies throughout this LISTSERV facility, and it's completely optional.
  • Anyone: Anyone on the Internet can view the archives.

Digest Frequency

Each list is automatically available in digest format. A "digest" batches messages together instead of delivering them one at a time. You can have a daily, weekly, or monthly digest.

Auto-Delete

LISTSERV can automatically remove problem e-mail addresses. There are three ways this happens.
  • If a subscribed address gets non-transient delivery errors for a period of days you specify, LISTSERV removes the address from the list and notifies the list owner.
  • If a subscribed address reaches a certain number of non-transient delivery errors before the indicated number of days have elapsed, LISTSERV removes the address and notifies the list owner.
  • LISTSERV has a "probe" facility in which it picks a random few members for transparent probing on every mailing. Members that fail the probe count as delivery errors. Probing is the only way to automatically remove bad addresses that repeatedly generate "transient" errors (e.g. host unavailable).

mailto information: This form uses a MAILTO action. Not all browsers support this equally well. One of these days, I'll put something better behind the form. In the meantime, if your browser can't handle a MAILTO form action, the above list of questions should serve as a checklist of items to send to the LISTSERV administrator at admin@listserv.encompassus.org.

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